This will be dependent upon the purpose and type of work carried out. The only documentation required by law is a Landlord Gas Safety Record as there is a legal duty on owners of residential rented properties to have annual safety checks carried out on the gas appliances they provide for their tenants’ use. These safety checks must be carried out by a suitably qualified and registered engineer and the results are recorded in detail on a Landlord Gas Safety Record form with copies provided to the landlord and tenant.
What would you expect to see on a Landlord’s Gas Safety Record?
At a minimum, the record needs to contain:
- A description and location of each appliance/flue checked
- Name, registration number and signature of the engineer who carried out the check
- Date on which the check was carried out
- The address of the property where the appliance/flue is installed
- The name and address of the landlord (or their agent where applicable)
- Any safety defect identified and any action required or taken to rectify it
- Confirmation of the results of the operational safety checks carried out on the appliances.
Landlords also have a legal duty to maintain pipework is a safe condition, so many proprietary forms also include the facility for the registered engineer to record the results of pipework integrity tests which indicate whether or not the pipework installation is safe.
Not a landlord – what documentation is required?
If you are not a landlord it is always a good idea to confirm with your registered engineer what documentation will be provided before having any gas work done in your home, as there’s no legal requirement for registered engineers to provide any documentation. In most cases your registered engineer will provide you with some documentation as it is good practice to do so.
The level of detail provided on any documentation depends on the type of work undertaken and could vary from a simple job sheet or invoice to a record containing a similar level of detail and information to that provided in a Landlord’s Gas Safety Record. So if you require something specific, make sure you have agreed this with your registered engineer before they start work.